We are seeking a highly organized, proactive, and professional Administrative Assistant to support senior leadership within a growing organization. This position serves as a key partner to executive and departmental leaders, providing confidential administrative support while helping drive efficiency, communication, and day-to-day operations.

Details

• Schedule: Monday-Friday, 8:00 AM-5:00 PM (flexibility available)
• Location: Bloomington, MN - 100% onsite
• Employment Type: Direct hire with full benefits
• Compensation: $55,000-$68,000 per year, based on experience

Key Responsibilities

• Provide high-level administrative support to senior leadership and department heads.
• Manage complex calendars, schedules, meetings, and priorities for multiple leaders.
• Draft, edit, and proofread correspondence, reports, presentations, and business documents.
• Research, gather, and organize information to support business initiatives and leadership decision-making.
• Create and maintain professional presentations, reports, and spreadsheets using Microsoft Office applications.
• Coordinate activities and communication among leadership team members to maximize productivity and efficiency.
• Arrange detailed travel schedules and process expense reports.
• Successfully manage multiple priorities and deadlines in a fast-paced environment.
• Organize meetings, agendas, and communications while helping leaders prioritize requests and commitments.
• Assist with company events, meetings, employee functions, and special projects.
• Review contracts and other business documents for completeness and routing.
• Prepare recurring leadership reports and maintain reporting schedules.
• Generate weekly business updates, schedules, and recap reports.
• Provide backup office support and assist other departments as needed.
• Perform additional administrative duties and special projects as assigned.

Requirements

• 4+ years of experience providing administrative support to multiple leaders or departments is required.
• High school diploma or equivalent required; bachelor's degree preferred.
• Current Notary Public certification or willingness to obtain certification.
• Previous experience within the architecture, engineering, construction, or related industries is a plus.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proven ability to work independently, meet deadlines, and adapt to changing priorities.
• High attention to detail and commitment to accuracy.
• Demonstrated professionalism, integrity, and collaborative approach.
• Flexibility to occasionally support business needs outside standard working hours.

Benefits

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA)
• 401(k) with 50% match of the first 7% contributed
• Flexible Spending Accounts (Medical and Dependent Care)
• 3 Weeks Paid Time Off (PTO)
• Tuition Assistance Program
• Employee Referral Bonus Program

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.